End-to-End Recruitment Management System
RecruiTier is an A to Z system for recruitment needs. Flowing a full UX process, the RectuiTier system was design with HR and recruitment teams as the main users giving them one system to conduct all they need and keeping the team and company organisation 'vibes' alive.
Business Goals
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Establish the company as industry standard .
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Increasing the numbers of licenses by reaching to more and more companies
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Establish the product as the main tool for the recruitment world.
Business Model
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Targeted for enterprise clientele, the business model is base on licenses per user.
Lura Rampling
"Lets go over everything and make a decision"
VP of recruitment
47 Years-Old
Job Description:
As VP of recruitment Lura's main job is the connection between the organization's business units and the work of the HR team. This is a tow ways connection; to the business units Lura will give the information on open positions, recruitment SLA, candidate quality, etc. from the business units Lura will inform her HR teams on the business needs, goals and the quarterly achievements marks.
Only in rear occasion Lura will work (hands-on) on a specific candidate recruitment.
Background:
Lura works in the organization for over 20 years, she started as a recruiter and gone through most of HR positions on the way to becoming VP. Lura loves online shopping especially for clothing and home decor products. While she is not tech-savvy she can get around any OS and know about all the new trending apps form her kids.
Motivation:
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Be aware on the work done in the different teams she manage.
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Having impactful executive decisions.
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Keep on doing good job.
Challenges in System Adoption:
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Moving all the data and information to the new system after years on the exciting one.
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Coast effectiveness of the new system.
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Time for training all her employees on this new system.
Lena Gilphin
"I'll get it done in five"
Recruiter
28 Years-Old
Job Description:
As a recruiter Lena's job is to find the perfect candidate to the open positions she have. She needs to match the skills and knowledge of the candidate to the needs of each position. In order to do so, Lena will do the candidate search - research - phone interview - preliminary interview - and filter only the best matched. She'll introduce the right candidates to the hiring manager for a job interview. To do all of that Lena need to have a good knowledge about the filed she recruiting for as well as what happens on this filed out side the organization.
Background:
Lena works in the organization for about 3 years as a recruiter. Lena just graduated her sociology bachelor degree and as a naturally curious person she is all ready thinking about enrolling for a master degree. Lena love to deep dive on any topic she find interesting and always want to know everything. Lena knows her way around tech and just like everything she does she even 'tried her luck' with some basic coding.
Motivation:
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Do a good job and do it quickly (so there will be no backlog).
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Have as much information as possible on the position she is assign to hire for.
Challenges in System Adoption:
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Will she be able to work at the same paced as before.
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Will She be able to get additional information and input on a position's filed.
Niki Morgan [Main Persona]
"LETS GO LADIES"
Recruitment Team Lead
39 Years-Old
Job Description:
As a recruitment team lead Niki is assigned for specific business team within the organization, that team will be in close ties with Niki and will convey to her the needs and open positions. Most of Niki job will be to 'waterfall' those needs to her employees (the recruiters) as priorities tasks and be the connecting link between the business team and the recruitment team. For high level positions Niki will work ad a recruiter, find the right candidate and flow the recruitment process,
Background:
Niki Works in the organization for 5 years, after completing a few positions in HR she had promoted to her first management positions. prior to working in the organization Niki worked as a recruiter for small companies and startups. Niki is also a "Top Mom" and try to be as involved as possibles in her girls life. Niki is really a tech early adopter she love tech products, gadgets and especially apple products.
Motivation:
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Always be on top of the work in her team.
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Manage her team as a friends.
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See the 'big picture' in the organization.
Challenges in System Adoption:
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Will she be able to keep the personal connection with her employees.
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The communication with the team will be hard.
Information
Action
Open Positions
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View and filter open positions
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Add and edit positions
Candidate information
Filed of study
Resume / Cv's
Collage / University
Work experience
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View and filter candidate information
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Matching candidate to a position
Team assignments
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View, filter and assign tasks
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View and edit tasks on a timeline
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In system team communications
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Tag and mark specific positions and candidates
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Sync info from E-mail
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Autoreply mailing options
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Sync with social media and external sites
Information Architecture
Necessary
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View and edit positions
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View candidates information
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Match position and candidates
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View and edit team tasks
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Tag/mark specific positions and candidates
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Sync with external systems
Important
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Autoreply mailling options
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View tasks on a timeline
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Sync info from E-mail
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Sync with social media and external sites
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In system team communications
Nice To Have
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In system Chat
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On demand System guide and FAQ
User Stories
As Niki, Recruitment Team Lead
I want to match candidate to positions.
So that I would be able to recommend a few candidate to the same position.
I want to mark specific positions.
So that I will know witch position is in high priority.
I want to write massages within the system.
So that any recruiter will be able to see specific massages on a position or candidate.
I want to view the top candidate on social for a specific position.
So that I could approach them with my position.
I want to view all open positions on a timeline.
So that I would know how to prioritize them.
User Flows
Assigning Candidate to Positions
Position Marking and Tagging
Team Assignments and Timeline
System Tree
Concept 1: Floating Cards
Using a vertical navigation menu to shift the content in the main page.
Concept 2: Quarter Ai
Following a social pages look and feel, this concept take the left quarter to use for an Ai suggested information relevant to the main page's interaction
Concept 3: Modular Split
System constructs from 3 columns. The far left column is used as an action panel adoptive to the selected on screen. The main tow columns can be switch to any navigation page and sized horizontally by the user to fit the best multitasking workspace.
